[HTS-members] Notice of the 2020 AGM of HTS

[HTS Secretary]

Dear Member

Our AGM this year is taking place against the troubling background of the
Covid-19 pandemic, forcing us to make a shift to an on-line gathering.

This mail tells you how we wish to organise this and how you can
participate. The whole process will necessarily be somewhat more constrained
than our usual affair, with no guest speaker and no tea and biscuits.

ZOOM
As advised in the recent newsletter the meeting is to be held using the ZOOM
system. Many of you may already be familiar with this as it has been used
extensively over the last six months for all sorts of business, social and
family meet-ups. If you have not used Zoom before, do not worry. The setup
we will use will take you directly into the meeting, you do not need to
install anything beforehand. You can run ZOOM on a desktop or tablet. You
can run it on a smart phone but this will give you very limited views of
other participants. Also best to connect over the internet as otherwise you
may be charged phone calls to the USA.

Attendance
The way for you to attend is via an Eventbrite booking, very similar to that
used for booking tickets last year for the Village Green Party. (Except that
there is no charge). Booking the ticket will send you an acknowledgement
email. Several days before the meeting you will be sent a reminder email
from Zoom that carries the link to the meeting. Simply click on the link
shortly before the 8pm start and you will be held waiting for the meeting to
open. When the meeting opens you will be automatically joined. Your system
will need a camera and microphone to participate fully. If you have neither
you can still view the meeting and listen to what is said. The meeting will
be recorded. If you do not wish to be seen you do not need to activate the
video option.

For members who do not have email we intend to hand deliver the documents.
Please let me know if you have such a neighbour. 

Agenda
The agenda is attached below. Please read the following notes as to how we
wish to manage the agenda items.

Approval of the 2019 AGM minutes
The minutes are available on our website at:
https://www.taplowsociety.org.uk/the-society/documents/ 
If you wish to make amendments to them, please advise the secretary in
advance. If we receive no such requests we will take this as formal
approval.

Reports
To simplify the meeting we will pre-circulate the chairman and treasurer
reports via another members email (to follow). If you have queries arising
it will again be helpful if these are submitted in advance to the secretary,
although they can be raised at the meeting. The authors will then respond to
these queries.

Elections
Voting on Zoom meetings can be somewhat clumsy so we hope to minimise this
as follows:

It has been our experience that any concerns or new nominations are known
about well before the meeting. We would like to take advantage of this by
simply declaring all the nominations elected unless you tell us to the
contrary before the meeting (to the secretary again please). Again, any
concern may still be raised at the meeting.

AOB
This is the place to raise any concerns and questions not covered by the
formal reports.
Queries in advance will be helpful but this part of the meeting will be much
more open to unstructured interaction than the earlier items.

With best wishes

 

Roger Worthington, Secretary HTS

07787556309

secretary at taplowsociety.org.uk <mailto:secretary at taplowsociety.org.uk>  

HITCHAM & TAPLOW SOCIETY

61st Annual General Meeting

4th December 2020 at 8pm

VIA ZOOM

 

NOTICE AND AGENDA

1.	Welcome to the meeting
2.	Attendance and apologies for absence
3.	Approval of the minutes of the 2019 AGM
4.	President’s address
5.	Chairman’s report
6.	Treasurer’s report
7.	Elections:

a.	President: Eva Lipman has indicated that she is willing to stand for
a further year.
b.	Vice-Presidents: Fred Russell is willing to stand for a further
year.
c.	Chairman: - vacancy
d.	Secretary: Roger Worthington has indicated that he is willing to
stand for a further year.
e.	Treasurer: Robert Hanbury has indicated that he is willing to stand
for a further year.
f.	Executive Committee:
The following members of the Executive Committee have indicated that they
are willing to stand for a further year: Andrew Findlay, Charlotte Greeves,
Robert Harrap, Rupert Sellers, Nigel Smales, Jonathan Specktor, and
Jacqueline Turner

8.	Any other business

 

The AGM is to be conducted on-line via ZOOM.
Reports will be pre-circulated.
While they may still be made at the meeting, the intention is to ask for
objections and queries to be raised in advance to the secretary where
possible.

 

 

Notes:

1.	Paid up members shall be entitled to one vote each with a maximum of
two votes per household.
2.	Non-members are welcome to attend but are not entitled to vote.
3.	The annual subscription is £7 per household. Forms are available at
www.taplowsociety.co.uk <http://www.taplowsociety.co.uk>  or from the
Treasurer.

 

 

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