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</o:shapelayout></xml><![endif]--></head><body lang=EN-GB link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><b>Dear Member<o:p></o:p></b></p><p class=MsoNormal>Our AGM this year is taking place against the troubling background of the Covid-19 pandemic, forcing us to make a shift to an on-line gathering.<o:p></o:p></p><p class=MsoNormal>This mail tells you how we wish to organise this and how you can participate. The whole process will necessarily be somewhat more constrained than our usual affair, with no guest speaker and no tea and biscuits.<o:p></o:p></p><p class=MsoNormal><b>ZOOM<br></b>As advised in the recent newsletter the meeting is to be held using the ZOOM system. Many of you may already be familiar with this as it has been used extensively over the last six months for all sorts of business, social and family meet-ups<i>. </i>If you have not used Zoom before, do not worry. The setup we will use will take you directly into the meeting, you do not need to install anything beforehand. You can run ZOOM on a desktop or tablet. You can run it on a smart phone but this will give you very limited views of other participants. Also best to connect over the internet as otherwise you may be charged phone calls to the USA.<i><o:p></o:p></i></p><p class=MsoNormal><b>Attendance<br></b>The way for you to attend is via an Eventbrite booking, very similar to that used for booking tickets last year for the Village Green Party. (Except that there is no charge). Booking the ticket will send you an acknowledgement email. Several days before the meeting you will be sent a reminder email from Zoom that carries the link to the meeting. Simply click on the link shortly before the 8pm start and you will be held waiting for the meeting to open. When the meeting opens you will be automatically joined. Your system will need a camera and microphone to participate fully. If you have neither you can still view the meeting and listen to what is said. The meeting will be recorded. If you do not wish to be seen you do not need to activate the video option.<o:p></o:p></p><p class=MsoNormal>For members who do not have email we intend to hand deliver the documents. Please let me know if you have such a neighbour. <o:p></o:p></p><p class=MsoNormal><b>Agenda<br></b>The agenda is attached below. Please read the following notes as to how we wish to manage the agenda items.<b><o:p></o:p></b></p><p class=MsoNormal><b>Approval of the 2019 AGM minutes</b><br>The minutes are available on our website at:<br> <span class=MsoHyperlink><a href="https://www.taplowsociety.org.uk/the-society/documents/">https://www.taplowsociety.org.uk/the-society/documents/</a></span> <br>If you wish to make amendments to them, please advise the secretary in advance. If we receive no such requests we will take this as formal approval.<o:p></o:p></p><p class=MsoNormal><b>Reports<br></b>To simplify the meeting we will pre-circulate the chairman and treasurer reports via another members email (to follow). If you have queries arising it will again be helpful if these are submitted in advance to the secretary, although they can be raised at the meeting. The authors will then respond to these queries.<o:p></o:p></p><p class=MsoNormal><b>Elections<br></b>Voting on Zoom meetings can be somewhat clumsy so we hope to minimise this as follows:<o:p></o:p></p><p class=MsoNormal>It has been our experience that any concerns or new nominations are known about well before the meeting. We would like to take advantage of this by simply declaring all the nominations elected unless you tell us to the contrary before the meeting (to the secretary again please). Again, any concern may still be raised at the meeting.<o:p></o:p></p><p class=MsoNormal><b>AOB</b><br>This is the place to raise any concerns and questions not covered by the formal reports.<br>Queries in advance will be helpful but this part of the meeting will be much more open to unstructured interaction than the earlier items.<o:p></o:p></p><p class=MsoNormal>With best wishes<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Roger Worthington, Secretary HTS<o:p></o:p></p><p class=MsoNormal>07787556309<o:p></o:p></p><p class=MsoNormal><a href="mailto:secretary@taplowsociety.org.uk">secretary@taplowsociety.org.uk</a> <o:p></o:p></p><div style='mso-element:para-border-div;border:none;border-bottom:double windowtext 2.25pt;padding:0cm 0cm 1.0pt 0cm'><p class=MsoNormal align=center style='text-align:center;border:none;padding:0cm'><b><span style='font-size:16.0pt;line-height:106%'>HITCHAM & TAPLOW SOCIETY<o:p></o:p></span></b></p></div><p class=MsoNormal align=center style='text-align:center'><b><span style='font-size:16.0pt;line-height:106%'>61st Annual General Meeting<o:p></o:p></span></b></p><p class=MsoNormal align=center style='text-align:center'><b><span style='font-size:16.0pt;line-height:106%'>4<sup>th</sup> December 2020 at 8pm<o:p></o:p></span></b></p><div style='mso-element:para-border-div;border:none;border-bottom:double windowtext 2.25pt;padding:0cm 0cm 1.0pt 0cm'><p class=MsoNormal align=center style='text-align:center;border:none;padding:0cm'><b><span style='font-size:16.0pt;line-height:106%'>VIA ZOOM<o:p></o:p></span></b></p></div><p class=MsoNormal align=center style='text-align:center'><b><span style='font-size:16.0pt;line-height:106%'><o:p> </o:p></span></b></p><p class=MsoNormal align=center style='text-align:center'><b><span style='font-size:16.0pt;line-height:106%'>NOTICE AND AGENDA<o:p></o:p></span></b></p><ol style='margin-top:0cm' start=1 type=1><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level1 lfo1'>Welcome to the meeting<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level1 lfo1'>Attendance and apologies for absence<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level1 lfo1'>Approval of the minutes of the 2019 AGM<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level1 lfo1'>President’s address<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level1 lfo1'>Chairman’s report<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level1 lfo1'>Treasurer’s report<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level1 lfo1'>Elections:<o:p></o:p></li><ol style='margin-top:0cm' start=1 type=a><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level2 lfo1'>President: Eva Lipman has indicated that she is willing to stand for a further year.<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level2 lfo1'>Vice-Presidents: Fred Russell is willing to stand for a further year.<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level2 lfo1'>Chairman: - vacancy<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level2 lfo1'>Secretary: Roger Worthington has indicated that he is willing to stand for a further year.<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level2 lfo1'>Treasurer: Robert Hanbury has indicated that he is willing to stand for a further year.<o:p></o:p></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level2 lfo1'>Executive Committee:<br>The following members of the Executive Committee have indicated that they are willing to stand for a further year: Andrew Findlay, Charlotte Greeves, Robert Harrap, Rupert Sellers, Nigel Smales, Jonathan Specktor, and Jacqueline Turner<o:p></o:p></li></ol><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l1 level1 lfo1'>Any other business<o:p></o:p></li></ol><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The AGM is to be conducted on-line via ZOOM.<br>Reports will be pre-circulated.<br>While they may still be made at the meeting, the intention is to ask for objections and queries to be raised in advance to the secretary where possible.<o:p></o:p></p><div style='mso-element:para-border-div;border:none;border-bottom:double windowtext 2.25pt;padding:0cm 0cm 1.0pt 0cm'><p class=MsoNormal style='border:none;padding:0cm'><b><span style='font-size:14.0pt;line-height:106%;color:black'><o:p> </o:p></span></b></p><p class=MsoNormal align=center style='text-align:center;border:none;padding:0cm'><b><span style='font-size:14.0pt;line-height:106%;color:black'><o:p> </o:p></span></b></p></div><p class=MsoNormal>Notes:<o:p></o:p></p><ol style='margin-top:0cm' start=1 type=1><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo2'><span style='font-size:10.0pt'>Paid up members shall be entitled to one vote each with a maximum of two votes per household.<o:p></o:p></span></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo2'><span style='font-size:10.0pt'>Non-members are welcome to attend but are not entitled to vote.<o:p></o:p></span></li><li class=MsoNormal style='margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal;mso-list:l0 level1 lfo2'><span style='font-size:10.0pt'>The annual subscription is £7 per household. Forms are available at <a href="http://www.taplowsociety.co.uk">www.taplowsociety.co.uk</a> or from the Treasurer.<o:p></o:p></span></li></ol><div style='mso-element:para-border-div;border:none;border-bottom:double windowtext 2.25pt;padding:0cm 0cm 1.0pt 0cm'><p class=MsoNormal style='border:none;padding:0cm'><span style='font-size:10.0pt;line-height:106%'><o:p> </o:p></span></p></div><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><span style='line-height:106%;font-family:"Times New Roman",serif'><o:p> </o:p></span></p></div></body></html>